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Community Development
Block Grant 2007
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The City of Waycross
was awarded a $500,000 Public Facility CDBG by the Georgia
Department of Community Affairs to construct a new facility. This
facility will house three new Early Head Start classes and transfer
two existing Head Start classes from the current McDonald Street
Center for Concerted Services, Incorporated. This new construction
will also house a McKinney Community Health Center. Together the
programs will serve at least 56 low-moderate income children and 74
low-moderate income elderly clients. The site for this facility
will be the campus of the old Hazzard Hill School. The old school building
will be demolished and the new site constructed utilizing a crew from the
Georgia Department of Corrections.
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Click here to view site drawings
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Summary of CDBG Funds
CDBG funds will pay for
the following items:
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Description |
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Clearance |
$50,562.00 |
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Acquisition of Property |
$56,750.00 |
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Head
Start Center |
$365,158.00 |
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Physical
Health Center |
$15,298.00 |
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Contingencies |
$12,232.00 |
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TOTAL |
$500,000.00 |
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Architect
RFP’s were sent to known providers
of Architectural Services and published in the Waycross Journal
Herald. After evaluation of the respondents. The Architect
selected for this project is local Architect, Richard Sasser. His
website can be viewed at:
www.richardsasser.com
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Photo from the Award Presentation with the Governor in Savannah, GA
September 6, 2007 |
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May 22, 2008
- The City of Waycross has begun the first of many steps that will move us
closer to the construction phase of this project. After publicizing an RFP for
Asbestos Abatement and undergoing a bid process Southern Environmental Services,
Incorporated was selected to conduct the Abatement. We will be working with
them in the upcoming week to complete required documentation and the actual
abatement within the next two weeks. After the Asbestos is removed we will do
additional testing to ensure the property is safe from contaminants, then
coordinate with various parties to get a Department of Corrections crew here in
July to begin demolition/construction. The projected timeline for the remainder
of this project can be viewed below.
Tentative Timeline for Activities
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May - June 2008 |
10-day notification period for EPD and Asbestos Abatement |
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May – June 2008 |
Architect to receive/review plans from the Engineer and build
complete plans |
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June – July 2008 |
Plan Review, Post Abatement Testing, Meetings for Demolition and
Construction |
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July – August 2008 |
Demolition and hauling of debris |
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July – June 2009 |
Construction of Facility |
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July – August 2009 |
Landscaping, Curb Construction, and laying of Asphalt |
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September 2009 |
Naming and Dedication of Facility |
The City of Waycross has completed the following tasks and received the
following Notices from DCA relating to the CDBG
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Date |
Activity |
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September 7, 2007 |
Received Award of
$500,000 Public Facility CDBG for Grant Period 09/07/2007 - 09/06/2009 |
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October 1, 2007 |
Executed Award Packet Sent
back to DCA to Accept CDBG Award |
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October 15,
2007 |
Public Hearing and Start-up
meeting with DCA
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October 24,
2007 |
Met with Southeast Georgia RDC
to discuss CDBG
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November 2, 2007 |
Met with Hazzard Hill CDC to discuss
CDBG
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November 2, 2007 |
Mailed letters accepting Special
Conditions 1 & 2 on the CDBG executed by the Mayor and City Manger |
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November 15,
2007 |
Billed $780.00 from Southeast
Georgia RDC for assistance in administration of the CDBG |
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November 15,
2007 |
Received Correspondence from DCA -
Adjustment Notice advising Special Condition 1 for Continued Use of the Facility
has been cleared on the grant |
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November 19,
2007 |
Concurrent Notice - Published Notice
of No Significant Impact on the Environment and Notice of Request for Release of
Funds in the Waycross Journal Herald |
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November 20,
2007 |
Contract executed to confirm Richard
Sasser as Architect for the CDBG |
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December 10,
2007 |
Received floor plans from Architect
Richard Sasser and reviewed them with the City Manager, Mr. Sasser, and Mrs.
Jackson of Hazzard Hill CDC |
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December 10,
2007 |
Mailed a copy of the Concurrent
Notice, Environmental Documentation, and Request for Release of Funds to DCA |
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December 12,
2007 |
Met with Concerted Services
Incorporated to review floor plans submitted by Architect Richard Sasser |
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December 12,
2007 |
Billed $156.00 by Southeast Georgia
RDC for assistance in administration of the CDBG |
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December 12,
2007 |
Mailed floor plans prepared by
Architect Richard Sasser to DCA for review and approval |
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December 14,
2007 |
Received Correspondence from DCA-
Determination of No Conflict of Interest regarding Commissioner Simmons living
or owning property in the Hazzard Hill Area |
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January 7, 2008 |
Received Correspondence from DCA-
Adjustment Notice advising Special Condition 2 requiring submission of the floor
plans prior to final drawing for review and approval has been cleared |
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January 7, 2008 |
Received Correspondence from DCA-
Environmental Review general condition for this grant is now cleared and funds
are released as of December 28, 2007. |
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January 14, 2008 |
Drawdown Request 1-sent to DCA for
Property Acquisition, the request was funded on January 25th. |
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January 25, 2008 |
Property Acquisition-the City of Waycross purchased the property located at 401
Hazzard Street from Walter McDaniel for $50,000.00. The deed has been filed
with the Clerk of Courts.
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February 5, 2008 |
Requested written quotes from local Surveyors to conduct a full Land Survey of
the property located at 401 Hazzard Street. Companies were asked to submit the
quote by February 8, 2008 at 5:00 p.m. |
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February 5, 2008 |
Received written proposal for service from R. L. Cheeseman and Associates to
conduct the land survey. |
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February 8, 2008 |
2nd request for quotes to conduct a full survey of the Hazzard Hill property.
Companies were requested to submit all quotes in writing by February 12, 2008 at
5:00 p.m. |
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February 12, 2008 |
Submitted Quarterly Report 1 online to DCA |
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February 13, 2008 |
Verified with Purchasing that no additional quotes were submitted for the Land
Survey of Hazzard Street property, and requested land survey from R.L. Cheesman
and Associates. |
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February 13, 2008 |
Received notification that DCA would be monitoring Citizen Participation, Fair
Housing, Environmental, and Procurement on the CDBG within the next 3 weeks.
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February 29, 2008 |
Drawdown Request 2 – sent to DCA for Land Survey of Property. The requst was
funded on March 17, 2008. |
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March 3, 2008 |
Quarterly Report 1 – mailed to DCA for reporting period September 1, 2007 to
December 31, 2007. |
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March 6, 2008 |
Monitoring –DCA Regional Representative Robert Compton monitored records and
procedures conducted by the City for the CDBG since the grant award in the
following areas: Citizen Participation, Fair Housing, Environmental, and
Procurement. All activities monitored were found to be conducted and recorded
in the appropriate manner. |
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March 18, 2008 |
Received the Land
Survey from R.L. Cheeseman Land Surveying, Inc. Reviewed the Land Survey with
the City Manager, Fire Marshal, and Engineering and determined our options after
seeing there is an active sewer line that dissects the property. Solution
determined: change the footprint of the building to a different location on the
property. |
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March 20, 2008 |
Payment made to R.L.
Cheeseman Land Surveying, Inc. for Land Survey- $3,600.00. |
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March 24, 2008 |
Spoke with EPD related to upcoming Asbestos Abatement and obtained a list of all
agencies in our Region who are licensed contractors. EPD reviewed the
Environmental Report and provided information on the necessary step |
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March 25, 2008 |
Revitalization Area
Strategy annual update and request to renew submitted to DCA. |
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April 8, 2008 |
Received 3 proposed modifications to the new facility footprint from the
Architect and reviewed them with the City Manager and Community Improvement
Director. Site plan C was chosen. |
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April 9, 2008 |
Spoke with Robert Compton and Steed Robinson with DCA regarding the changes to
the footprint of the building. The new site plan was sent to DCA and they
advised the change is appropriate. The Architect was notified to begin
engineering studies to complete final plans with this drawing |
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April 15, 2008 |
Request for Proposals – Asbestos Abatement published in Waycross Journal Herald
3 days under Public Notices (published April 15th, 16th, 17th). The ad will run
again May 12th, 13th, and 14th consecutively. |
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April 23, 2008 |
Began site visits with companies interested in the Asbestos Abatement project.
These visits will continue through May 14th.
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May 13, 2008 |
Meeting with the RDC and Department of Corrections to discuss the upcoming
project |
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May 15, 2008 |
Bid Opening – Submitted bids were opened at 10:00 a.m. for the Asbestos
Abatement. After review of the 7 bid packets received by the deadline Southern
Environmental Services, Incorporated was selected for recommendation to the
Commission |
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May 21, 2008 |
Resolution – The Commission Resolved to enter into contract for the Asbestos
Abatement work with Southern Environmental Services, Incorporated for
$17,745.00. |
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June 9, 2008 |
Asbestos Abatement began on Hazzard Hill School for pictures
click here. |
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Special Thank You
The City of
Waycross extends a special thank you to the
Hazzard Hill-Branch CDC
for their support
in this and previous grant application processes relating to
Revitalization of the Hazzard Hill Area. The City of Waycross
will continue to work with the group in the remaining stages of
construction and welcomes the CDC’s input in the naming and
façade of the new building |
Upcoming Activities:
Asbestos Removal
Post Testing
Pre-Construction Conference
Demolition and Removal
Construction
Naming of the Building
Dedication
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Other information:
May 7, 2008
- As you can see above the project is moving along smoothly. We did
run into a small delay after finding an active sewer line on the
property that cannot be moved or rerouted. A decision was made to
change the placement of the building, and the new drawing can be
seen below. The new footprint has been sent to the Department of
Community Affairs (DCA) for approval. In the meantime the
Engineering Studies have begun and the Architect is working on the
final plans. We have published a Request for Proposals to complete
the required Asbestos Abatement work and anticipate the selection
process to be completed on May 21st. There is a tentative timeline
listed above to help show the next steps in the project.
Please note: although two or three classrooms will be moved from the
McDonald Street building the McDonald Street Headstart
Facility is NOT closing. The new facility in the
Hazzard Hill area will serve as an expansion of the current program.
The
City of Waycross is still considering ways to preserve the history
of the Hazzard Hill School and we encourage the public to provide
suggestions for ways to do this. We will be saving some of the
bricks from the old school for use in the façade of the exterior to
the new building, and we are considering the dedication of each
classroom to a former teacher, administrator, or worker at the
Hazzard Hill School. There are 5 classrooms to be named, and
we are asking the community to submit suggestions for this.
The Hazzard Hill CDC will be asked to help us determine the final
five for recognition.
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Questions or Comments
about the content on this page can be sent via email to Latasha
Josey, Grant Coordinator at
ljosey@waycrossga.com
or Jonathan Lynn,
Community Improvement Director at
jlynn@waycrossga.com.
Updates to this page will occur monthly. |
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